GuavaERP: The ERP You Buy Once Instead of Renting Forever

Every mainstream ERP is rented. You pay per user, per month, and the bill climbs with every hire in finance, the warehouse and the office. Microsoft Dynamics 365 Business Central Essentials lists at $80 per user per month, about $9,600 a year for a 10-person team, $48,000 over five years. NetSuite, on independent 2026 estimates, runs a small business $12,000–$60,000 a year for a 10-user core deployment. At the end of the term you own nothing.

GuavaERP is the opposite model. WhiteGuava sets it up on your own cloud, configures it to how you actually run the business, hands it over, and then it is yours: no per-seat licence, no renewal, and the only ongoing cost is roughly $45 a month for the server. It covers the work every operating business does, a full double-entry general ledger, accounts receivable and payable, multi-warehouse stock with batch and serial tracking, purchasing with supplier comparison, quotation-to-invoice sales, manufacturing with bills of material, projects and timesheets, fixed assets, and multi-currency, plus an AI assistant built directly in. Run the numbers for your own team size below.

What a subscription ERP is really charging you for

The subscription price is not mostly the software. ERP is a mature category, the core capabilities are broadly the same everywhere. What you rent is the hosting, the vendor’s margin, a large sales and implementation channel, and the right to keep opening your own books next month. Stop paying and access ends, even though every transaction in there is yours.

The pricing model also punishes the shape of a real business. ERP touches finance, procurement, stores, production and sales, so "just the people who need it" is most of the company. Odoo’s advertised price is a first-year discount that steps up on renewal, Standard from $31.10 to $38.90, Custom from $61 to $76.20 per user per month. AI features sit in higher tiers or arrive as add-ons layered onto an already-expensive plan.

Every plan, side by side

This is the price ladder for a 10-user team at list price, annual billing, before tax. The final column divides each annual total by GuavaERP’s ~$650/year server-and-AI cost.

Even the cheapest realistic option costs a 10-person team seven times what GuavaERP’s server costs, and that is before the AI add-ons the big platforms charge on top. GuavaERP’s AI is included.

How GuavaERP is put together

GuavaERP is a set of modules that all post to one general ledger. That is the whole point of an ERP and the thing spreadsheets can never give you: enter a delivery once and inventory, cost of goods sold and the customer’s statement all move together. The diagram shows the layers, where your team works, the modules, the ledger and masters that tie it together, the automation and AI, and the cloud it runs on.

Everything GuavaERP does out of the box

Every module below is part of GuavaERP from day one, no tier to unlock it, no add-on to buy. Explore what each one covers, then check the feature matrix for the tier or add-on that charges for the same thing elsewhere.

Order to cash, working

This is the path a customer order takes through GuavaERP. Every step posts to the same ledger, so by the time you reach period-end the trial balance, P&L and balance sheet are already live, closing is a review, not a rebuild.

What renting NetSuite, SAP or Dynamics will never give you

Feature lists converge. What separates an owned ERP from a rented one is structural, it comes from where the software runs and who controls the source, and no subscription tier can offer it.

The AI is built in, not a Copilot upgrade

WhiteGuava adds the AI features an operations team actually reaches for straight onto GuavaERP as a custom module:

• Draft with AI, one click on a purchase order, customer statement or vendor query writes a contextual message from the record’s own history.
• Summarize, collapses a long customer or supplier account, disputes and all, into a few lines so anyone picking it up is caught up.
• Ask AI, a sidebar assistant that answers plain-English questions about stock levels, overdue receivables and sales trends, within each user’s company and role access.
• Anomaly flags, quietly marks invoices and journal entries that sit outside the normal range for that account, for a human to check.

GuavaERP is one of ten applications in the Guava Product Suite, the same buy-once, own-it model applied to sales and pipeline, HR and payroll and dashboards and reporting.

Who GuavaERP is built for

GuavaERP is the right call for businesses that want to own the system their operations run on:

• Small and mid-size businesses, 5 to 200 people, that need a real ledger, stock and purchasing without watching the bill climb with every hire.
• Manufacturers and distributors that need bills of material, multi-warehouse stock and landed cost without buying an enterprise tier.
• Businesses that care where their financial data lives, GuavaERP runs on your own cloud subscription, with full database and export access.
• Teams that have outgrown accounting software plus a stack of spreadsheets and do not want to sign a multi-year ERP subscription to move up.
• Anyone who has priced five years of NetSuite or SAP and wants that budget back.

How you get GuavaERP

It is a one-time engagement, not a subscription:

1. WhiteGuava deploys GuavaERP on your cloud account (Azure, AWS or your choice), branded for your business.
2. We set up your chart of accounts, tax templates, warehouses, item and party masters, pricing, approval workflows and roles, import your opening balances and open transactions, and switch on the AI module.
3. We hand over full admin access, the database and documentation. From that point the software is yours.
4. Ongoing, you pay only for the server, around $45 a month, plus a few dollars of AI usage. Support and future changes are available if you want them, never required.